Exhibit at VERTICON
(formerly HAI HELI-EXPO)
Important Exhibitor Deadlines
VERTICON 2025 important deadlines and notices will be sent via email to the exhibitor contact on file. To update or change the exhibitor contact, please email Verticon@verticalavi.org or call +1 703 683 4646.
| Date | Event |
|---|---|
| May 1 | June 2024 ROTOR ad reservations due |
| May 6 | Application for space and floor plan online |
| May 13 | June 2024 ROTOR ad materials due |
| May 22–23 | Exhibitor site visit |
| Jun. 3 | Housing opens |
| Jun. 28 | Lottery 1 (stages 1–4) application for space and payment deadline |
| Jul. 29 | September 2024 ROTOR ad reservations due |
| Jul. 31–Aug. 28 | Lottery 1 booth confirmations sent |
| Aug. 5 | September 2024 ROTOR ad materials due |
| Aug. 28 | Lottery 2 (stages 1–3) application for space and payment deadline |
| Sep. 27 | Lottery 2 booth confirmations sent |
| Oct. 28 | December 2024 ROTOR ad reservations due |
| Oct. 29 | Registration opens |
| Nov. 4 | December 2024 ROTOR ad materials due |
| Nov. 8 | Last day to cancel or reduce exhibit space and receive partial refund minus 25% admin fee |
| Dec. 6 | Last day to cancel or reduce exhibit space and receive partial refund minus 50% admin fee |
| Dec. 20 | Last day to apply for space and be included in program guide |
| Dec. 20 | Last day to become a sponsor and receive recognition on signage |
| Date | Event |
|---|---|
| Jan. 13 | March 2025 ROTOR ad reservations due |
| Jan. 17 | Early-bird registration discount deadline |
| Jan. 17 | Exhibitor-appointed contractor authorization form deadline |
| Jan. 20 | March 2025 ROTOR ad materials due |
| Jan. 30 | Program guide ad reservations deadline |
| Jan. 31 | Exhibitor-appointed contractor insurance deadline |
| Jan. 31 | Aircraft display and insurance documents due to VAI Operations |
| Feb. 3 | Program guide ad materials due |
| Feb. 7 | Official vendor discount deadline |
| Feb. 7 | Deadline for submitting VAI forms from Exhibitor Services Kit |
| Feb. 17 | Hotel reservation deadline for individual and groups |
| Mar. 7–8 | Aircraft fly-in |
| Mar. 10 | VERTICON 2025 begins |
| Mar. 11 | Exhibit hall open 10:00 am–5:00 pm |
| Mar. 12 | Exhibit hall open 10:00 am–5:00 pm |
| Mar. 13 | Exhibit hall open 10:00 am–4:00 pm |
| Mar. 13–14 | Aircraft fly-out |