VERTICON 2027 Rules and Regulations

VERTICON 2027 Rules & Regulations

By submitting an Application for Space, Exhibitor agrees to comply with the following VAI VERTICON 2027 Rules & Regulations (the “VAI Rules & Regulations”), and to ensure that its officials, officers, directors, managers, members, employees, agents, representatives, patrons, guests, invitees, contractors, and subcontractors also comply.

Table of Contents

1. Exhibition Objectives
2. Trade Show/Exposition Management
3. Exhibitor Representative Responsibility
4. Acceptance of VERTICON 2027 Rules & Regulations
5. Exhibit Eligibility
6. Booth/Space Assignment
7. Show Materials
8. Booth Types
9. Meeting Space
10. Booth Specifications and Height Restrictions
11. Booth Staffing
12. Delivery and Removal During Show
13. Cancellation/Reductions
14. Sharing/Subletting of Space
15. Fault of Occupancy
16. Unoccupied Space
17. Distribution of Materials
18. Direct Selling
19. Canvassing and Solicitations
20. Badges & Show Floor Access
21. Dress Code
22. Copyrights, Music Licensing, and Noise Levels
23. Food and Beverage
24. Property Left on Premises
25. Outside Exhibits and Activities
26. Smoking and Vaping
27. Fire Regulations
28. Liability and Indemnification
29. Insurance and Certificate of Insurance Requirements
30. Americans with Disabilities Act
31. Enforcement of Rules
32. Default
33. Jurisdiction & Governing Law
34. Entire Agreement
35. Captions
36. Severability
37. Assignment
38. Force Majeure
39. No Waiver
40. Additional Provisions

1. Exhibition Objectives

To promote interest in, and demand for, products and services for all aspects of the Vertical Aviation industry.

2. Trade Show/Exposition Management

The VERTICON® annual trade show and exposition (the “Show”) is produced by and is the property of Vertical Aviation International, Inc. (“VAI”). VAI will provide all trade show/exposition management functions.

3. Exhibitor Representative Responsibility

Each exhibiting company (“Exhibitor”) shall designate at least one (1) person to act as official representative (“Primary Exhibitor Contact”) for the purpose of receiving correspondence and materials relevant to VERTICON 2027 and acting as the official contact between the Exhibitor and VAI. The Primary Exhibitor Contact shall be authorized to enter into any binding agreements in connection with the Show and/or as may be necessary for fulfillment of obligations to VAI and to other contractors, subcontractors, and consultants.

4. Acceptance of VERTICON 2027 Rules & Regulations

The VERTICON 2027 Rules & Regulations incorporate by reference the VERTICON 2027 Exhibitor Planner, the Application for Space, all other directions issued or to be issued by VAI, or Global Experience Specialists (“GES”), and any policies and procedures established by the City of Anaheim (the “City”), the Anaheim Convention Center (the “ACC”) and Anaheim Fire & Rescue including but not limited to the City’s Policies, Rules and Regulations for use of the ACC. Exhibitor shall comply with all applicable federal, state, county, and local laws, and ordinances. To the extent there is an inconsistency between the VERTICON 2027 Rules & Regulations, and any document incorporated by reference, the rule imposing a greater obligation on the Exhibitor shall apply and take precedence.

By submission of an Application for Space, the Exhibitor: (a) agrees to abide by the VERTICON 2027 Rules & Regulations; (b) signifies that it understands and agrees that its right to the use of space allocated to it for VERTICON 2027 by VAI’s management (“VAI Show Management”) is contingent upon Exhibitor’s cooperation with VAI Show Management and compliance with the VERTICON 2027 Rules & Regulations; (c) warrants that the representations made by Exhibitor in its Application for Space, and all other representations made by Exhibitor to VAI Show Management, are true, accurate and complete; (d) warrants that it either possesses or will possess as of March 15, 2027, all licenses, certifications, and permits as may be required under federal, state, county, or local laws or regulations of the state and locality in which the Show is being held; (e) warrants that it possesses all insurance required by the VERTICON 2027 Rules & Regulations; and (f) that the person submitting the Application for Space on behalf of the Exhibitor is authorized to do so and authorized to bind the Exhibitor to the commitments and obligations set forth in the VERTICON 2027 Rules & Regulations.

Also, by submission of an Application for Space, Exhibitor agrees that its violation of any portion of the VERTICON 2027 Rules & Regulations or other directions incorporated herein shall be grounds for termination of Exhibitor’s right to the use of space allocated to it by VAI Show Management and forfeiture of all fees paid by Exhibitor for VERTICON 2027, and such other remedies as may be appropriate in VAI’s sole discretion. Violating Exhibitors will be ineligible for VERTICON 2028 Lotteries 1 and 2, and/or the violating Exhibitor’s placement on the show floor will be subject to change in VAI’s sole discretion.

The VERTICON 2027 Exhibitor Planner and the VERTICON 2027 website represent a good faith attempt by VAI to describe VERTICON 2027 to prospective Exhibitors. VAI is not responsible for errors contained therein. Because there are many details and aspects of VERTICON 2027, the Exhibitor Planner is not guaranteed to be complete. Prospective Exhibitors are expected to contact VAI for further information. Contact information can be found under Helpful Contacts. All matters and questions are subject to the discretion of VAI Show Management. In addition, while the Exhibitor Planner and the VERTICON 2027 website represent VAI’s good faith effort to describe its plans for VERTICON 2027, the information and rules contained in the Exhibitor Planner and website are subject to change at any time by VAI Show Management and such changes shall be binding upon Exhibitors acceptance. Moreover, the policies and rules and regulations of the ACC may change from time to time and such rules and regulations, as changed, shall be binding on each Exhibitor. VAI reserves the right to change the VERTICON 2027 content, floorplan, booth assignments, timing, speakers, or venue, without notice or liability to Exhibitor. By submitting the Application for Space, the exhibitor accepts all booth pricing, including the mandatory media fee, set forth within the Application for Space.

5. Exhibit Eligibility

Exhibits shall feature products and services for one or more aspects of the Vertical Aviation industry. VAI reserves the right to deny space to any company whose products and services are not directly related to Vertical Aviation. VAI reserves the right to determine the eligibility of a company or its product for inclusion in the exhibits and reserves the right to remove or modify exhibits that, because of noise, method of operation, materials, or for any other reason, become objectionable to VAI. VAI also reserves the right to prohibit or remove any exhibit that, at VAI’s sole discretion, does not meet the exhibit eligibility criteria of this Section 5 or may detract from the general character of the Show as a whole. VAI also reserves the right to prohibit any Exhibitor or any of its officials, officers, directors, managers, members, employees, agents, contractors, subcontractors, representatives, patrons, guests, or invitees from exhibiting in or attending the Show that, in VAI’s sole discretion, demonstrated unprofessional behavior during a prior VERTICON annual trade show and exposition. VAI reserves the right to require an Exhibitor to modify or remove exhibits, even after they are on the Show floor. In such event, VAI shall not be liable to any Exhibitor for any refund of exhibit fee, expenses incurred by the Exhibitor, or any cost, damage, expense, or loss of revenue. The acceptance or rejection of any company or product for exhibit space does not constitute or imply endorsement of or judgment about the merit of the company or its product(s) or service(s).

6. Booth/Space Assignment

VERTICON uses an anchor and lottery system to ensure that booths are equitably assigned among exhibitors. The International Association of Exhibitions and Events defines a lottery system as “a random system of assigning space”. At VERTICON, every booth assignment is based on a randomized order, after applications are sorted by stage and VAI membership.

Assignment of space is determined by two (2) separate lotteries: Lottery 1 and Lottery 2 (click here for more information). VAI will make commercially reasonable effort to accommodate each Exhibitor’s preferred location; however, VAI cannot guarantee placement in any space selections requested by Exhibitors. Submission of an application for space with booth preferences does not equal a reservation for any of the preferred booth locations, nor does any communication besides the official VERTICON 2027 Booth Assignment email from Map Your Show equal a reservation for any specific booth preference.

VAI reserves the right to assign or reassign space subject to such parameters as booth size and design, maximum attendee traffic flow, relationship to similar exhibits and availability.

7. Show Materials

Exhibitors will be listed in the VERTICON 2027 Show materials by the organization’s name, exactly as provided by the Exhibitor under “Exhibiting as Company Name” on the Application for Space. If a different listing is preferred, notification must be provided in writing to VAI Show Management by email to VERTICON@verticalavi.org by January 15, 2027 — restrictions do apply. Applicable permits, licenses, and insurance coverages shall identify, include, or otherwise reference the Exhibitor’s company name.

8. Booth Types

Click here for the anticipated booth types VAI will be using for VERTICON 2027. Click here for information on booth guidelines, booth variances, and hanging signs. Please note that hanging signs are never allowed over linear booths, which are standard 10ft. x 10ft. booths in any configuration. Hanging signs are also never allowed over static booths.

9. Meeting Space

Confirmed paid exhibitors may submit requests for meeting space. Exhibitors are eligible for one complimentary meeting room for one half day or one full day for up to 75 people. Over 75 people will need preapproval by VAI prior to confirming space and may have extra fees.

Meeting space requests will be reviewed and assigned by VAI Show Management based on availability and event needs. In some cases, requests may be denied due to space constraints or scheduling considerations.

10. Booth Specifications and Height Restrictions

All exposed parts of any display must be finished to be in good working condition, safe, and consistent with the general character of the Show. VAI may order draping at the Exhibitor’s sole expense, for units with exposed wire structures, electrical wires, etc., along an aisle or at the edge of booths. Such exposure usually occurs when the Exhibitor has not clearly thought out the layout of Island Displays, or with units that sit out from the back wall/drapes and/or curve toward the front of the booth (pop up exhibits), and are usually, but not necessarily, located at the end of an aisle.

All display material and demonstrations must be confined to the limits of the Exhibitor’s purchased display space. Normal aisle traffic cannot be interfered with at any time, for any reason. This also includes material and equipment from service providers, including photographers and caterers.

Only rotor blades may extend into aisles (such extensions must be over 7′ from the ground and may not extend more than 5′ into aisles).

No products, equipment, or booth construction may be placed in such a way as to obstruct the view of neighboring exhibits from visitors passing through the aisles, as determined solely by VAI Show Management.

No part of the exhibit or other materials may be posted, nailed, or otherwise affixed to walls, doors, or other surfaces in a way that might damage, mar, or deface the exhibit area premises, booth equipment, or furnishings. Exhibitors must surrender exhibit space in the same condition as at the commencement of occupation.

For the entirety of the Exhibitor’s occupation, Exhibitor is responsible for the removal and proper disposal of all exhibit-related trash including, but not limited to, crates, lumber, unused packing materials, and shall place all such trash and unused packing materials in designated receptacles.

Exhibitor shall be solely responsible for any damage to the premises caused by Exhibitor or Exhibitor’s officials, officers, directors, employees, agents, contractors, subcontractors, representatives, patrons, guests, or invitees, or any cleanup required to return Exhibitor’s exhibit space to the same condition as at the commencement of Exhibitor’s occupation, and Exhibitor shall pay VAI and/or the facility owners for any damage upon written demand.

Exhibitor is solely responsible for receipt, storage, or holding of equipment or materials related to its display.

Exhibitor shall not sell, rent, or otherwise provide wire or wireless communications equipment or related network connection and access services, or electrical or utility services.

Height Restrictions

• Linear Booths (Standard 10×10 booths or multiples thereof, in any configuration): height restriction of 8 ft.
• Perimeter Booths (Standard 10×10 booths or multiples thereof, in any configuration, along a venue perimeter wall): height restriction of 12 ft.
• Island Booths (20×20 booth, with 4 open sides): height restriction of 20 ft.

Fire Regulations for Booths

1. All exhibit booths must be constructed with non-combustible or limited-combustible materials.
2. Wood booths that are ¼ inch thick or greater are not required to be flame treated.
3. Cardboard structures or walls must be flame retardant and a California State Fire Marshal flame resistant certificate shall be provided.
4. Covered ceiling structures or enclosed rooms, including tents with sidewalls, shall have one smoke detector placed on the ceiling for every 900 square feet.
5. Electrical appliances and cords must be U.L. approved.
6. Hardback booths must be at least 9 inches from rear booth boundary line.
7. Gas appliances must be A.G.A. approved.
8. All temporary electrical wiring must be accessible and free from debris and storage materials.
9. All drapes, decorative fabrics, netting, faux succulent/plant/flower/grass walls or faux boxwood hedges, canvas tents, canopies, awnings, curtains, straw, hay, inflatables, cardboard display walls/furniture, bean bags, fur or carpeted walls and decorative materials that are used for booth separation or decorative purposes are required to be flame resistant. A copy of the California State Fire Marshal flame resistant certificate must be provided to Anaheim Fire & Rescue prior to show opening. If at any time it is determined that the material or product is not flame retardant, the materials must be removed prior to show opening. Foam padded furniture, such as chairs with foam padding, couches, ottomans, and armchairs shall meet TB 117 flame retardant requirements in sprinklered areas. Foam padded furniture in unsprinklered areas must meet TB 117-2013 flame retardant requirements.

Two-Story Booths (One or More Staircases)

Anaheim Fire & Rescue approves all two-story booths and requires a stamped drawing by a California Licensed Structural or Civil Engineer to be submitted along with a rendering of the entire booth space. Engineered stamped drawings are valid for a 2-year duration or expiration date noted by the engineer. Booths that do not have approval from Anaheim Fire & Rescue shall not be occupied or have storage on the second floor

11. Booth Staffing

Exhibits shall not be dismantled before 4:00 p.m. local time on the final day of the Show.  Early dismantling may result in Exhibitor being charged a fine and ineligibility for future VERTICON lottery drawings. Booths must be staffed during the hours of the Show as stated in the Exhibitor Planner.

12. Delivery and Removal During Show

No delivery or removal of any portion of an exhibit will be permitted during days of the Show without prior permission of VAI Show Management. To obtain permission, contact VAI Show Management via email at VERTICON@verticalavi.org.

13. Cancellation/Reductions

Exhibitor may withdraw from the Show subject to the following conditions and restrictions:

(a) Exhibitor shall give VAI Show Management written notice of Exhibitor’s intent to withdraw all, or part of, Exhibitor’s assigned exhibit space and shall be subject to the following cancellation fees (Refunds will be issued by VAI at any point in time during or after the Show):

1.    Prior to November 20, 2026, a cancellation fee of 25% of the total exhibit space will be retained by VAI;

2.    (ii) If the Exhibitor provides notice of cancellation/withdraw between November 21, 2026 and December 18, 2026, a cancellation fee of 50% of the total exhibit space will be retained by VAI; and

3.    (iii) If notice is received on or after December 19, 2026, no refund will be made;

(b) Exhibitors cancelling an entire exhibit shall also release their hospitality suites reserved with the hotels listed in the VAI housing block;

(c) If VAI does not receive complete payment by the stated payment deadlines, VAI will assume that the Exhibitor has cancelled the exhibit space;

(d) Reductions that result in open space that VAI Show Management is unable to sell may result in booth reassignment for an Exhibitor reducing the size of its booth; and

(e) Applications for Space submitted after the December 18, 2026 cancellation deadline are not eligible for any refund, but Exhibitor will be eligible for Lottery 1 of VERTICON 2028, if Exhibitor notifies VAI, in writing, before January 25, 2027, of its intent to withdraw from the Show. This will allow VAI Show Management time to relocate another exhibiting company to the space or plan a use for the empty space. Cancellation fees or booths that do not receive a refund are not able to be applied as a credit toward current or future year fees.

14. Sharing/Subletting of Space

Each exhibiting company or division thereof must submit a separate Application for Space.

Each exhibiting company is required to purchase a minimum of 100 net square feet.

Exhibitor shall not assign, sublet, or share the whole, or any part of, exhibit space (“Sharing Space”) purchased without the knowledge and prior written consent of VAI Show Management. The display or advertising of a third party’s product constitutes Sharing Space.

Failure to receive written consent from VAI to share exhibit space in advance (including displaying the advertising of another company’s product or service) may result in the removal of Exhibitor(s) from the exhibit space or an additional exhibit charge of $3,700 per 10′ × 10′ space and/or $4,350 per 20′ × 40′ static space, per company, per space. If Exhibitor(s) sharing exhibit space is/are not a member of VAI, the charge per company will be $5,200 per 10’ × 10′ exhibit space and/or $5,850 per 20′ × 40′ static space.

15. Fault of Occupancy

Any Exhibitor failing to occupy reserved space by 3:00 p.m. local time, March 15, 2027, shall forfeit the space without reimbursement. Exhibitors arriving after this time must contact VAI Show Management to determine if space is available and, if so, to schedule Exhibitor’s move-in. Exhibitors arriving late may be given exhibit space different from their original assigned space at the sole discretion of VAI Show Management and may be required to wait until after the exhibit hall closes in order to move-in.

16. Unoccupied Space

VAI shall have the right to use any unoccupied space beginning at 3:00 p.m. local time, March 15, 2027 to suit its own convenience, including relocating an exhibit or selling the space to another Exhibitor without any rebate or allowance to the defaulting Exhibitor. VAI assumes no responsibility for having included the name of the defaulting Exhibitor, or description of company products/services in any printed or electronic materials related to the Show.

17. Distribution of Materials

Publications and advertising material of any description may be displayed and distributed only within the display space(s) assigned to the Exhibitor presenting such material. No Exhibitor is permitted to distribute materials outside of their assigned exhibit space. Exhibitor is not permitted to display or distribute advertising materials, of any description, booth-to-booth. Materials distributed to other booths will be confiscated.  All Exhibitor advertisements shall comply with the ACC’s Policies, Rules and Regulations , and Exhibitors shall not dim, cover, block, or obstruct any fixed advertising panels which have been placed in the ACC without prior written consent from VAI Show Management.

18. Direct Selling

Selling on the Show floor (payment received and product or service delivered on-site) is prohibited except where specifically authorized in writing and in advance by VAI Show Management. Exhibitor bears sole responsibility, including cost(s), to obtain all licenses and permits necessary for conducting such business in the state and locality in which the Show is being held.

If any sales are authorized in writing by VAI Show Management, a temporary resale permit is required for the Exhibitor. Please visit the State of California Department of Tax and Fee Administration’s website for additional information regarding a Temporary Resale Permit: https://cdtfa.ca.gov/industry/temporary-sellers/ or call l the CDTFA at 1-800-400-7115.

19. Canvassing and Solicitations

Except by exhibiting companies within their respective assigned booth(s), canvassing and solicitations are prohibited outside the ACC. Canvassing by Exhibitors outside their assigned booth(s) is prohibited except where specifically authorized in advance and in writing by VAI Show Management. Exhibiting companies must submit requests for direct selling, canvassing, and solicitation related activities to VAI Show Management before December 5, 2025.

Examples include but are not limited to:

1. Dropping promotional materials in booths, publication bins, food courts, etc.
2. Solicitations for charitable contributions of any kind are not permitted unless approved in advance and in writing by VAI Show Management.

20. Badges & Show Floor Access

Exhibitor badges or security wristbands are required for access to the exhibit halls during move-in, show days, and move-out. Exhibitors may use its exhibitor badge allotment for exhibit staff only. VERTICON 2027 exhibitor badges are non-transferable and shall only be used by the same exhibit staff individual for the duration of the Show.

If Exhibitor utilizes the services of an Exhibitor Appointed Contractor (“EAC”) or third-party contractor during official show hours, Exhibitor must provide exhibitor badges for those personnel. During hours other than official show hours, approved EACs are required to wear set-up and teardown security wristbands.  EACs may only provide services in the facility that are not designated by the facility or VAI Show Management as “exclusive” to a designated provider.  No EAC will be allowed to access the show floor or work in an Exhibitor’s space unless both VAI Show Management and GES have received the proper paperwork and proof of insurance.

• Exhibitor badges allow access onto the show floor during move-in, show days at 8:00 a.m., and move-out.
• Attendee badges allow access only during show hours.
• Press badges allow show floor access 1 hour before and 1 hour after show floor hours during show days.

21. Dress Code

Persons under the control of Exhibitor must be appropriately attired at all times. Exhibitor agrees to comply with any request made by VAI Show Management with respect to change in Exhibitor’s attire, if in VAI Show Management’s sole determination, the attire of an Exhibitor is not appropriate.

22. Copyrights, Music Licensing, and Noise Levels

Exhibitor warrants and represents that no music, literary or artistic work or other property protected by copyright, nor the name of any performing individual or group protected by trademark, will be performed, reproduced, or used by Exhibitor for its exhibit during VAI VERTICON 2027, unless Exhibitor has previously obtained a license from the copyright or trademark holder.  Exhibitor acknowledges that if events require the use of live or recorded music protected by U.S. copyright laws, such performances will not be permitted at VERTICON 2027 without prior written approval from VAI Show Management. Exhibitor shall be responsible for obtaining required licenses including but not limited to licenses from any or all of the American Society of Composers, Authors, and Publishers, Broadcast Music, Inc., or the Society of European Stage Actors and Composers. Exhibitors failing to comply with this rule will solely be responsible for all fees due to music licensing agencies.  Exhibitor agrees to defend, indemnify, and hold harmless VAI and its affiliates, officials, officers, directors, members, employees, contractors, subcontractors, agents, representatives, and related organizations and their officials, officers, directors, employees, contractors, subcontractors, agents, and representatives, against any and all expenses, damages, claims, suits, losses, actions, judgments, liabilities, and costs whatsoever (including legal fees) arising out of, connected with, or resulting from, any failure by Exhibitor to possess the proper licenses for use of live or recorded music, literary or artistic work, or other property protected by copyright or trademark.  No artistic performance shall be broadcast or televised or in any manner recorded for reproduction without prior written agreement of VAI.

Excessive sound can be offensive and distracting. Each Exhibitor is responsible to create and maintain an atmosphere that is conducive to conducting business, without excessive noise. Any audio equipment, whether in the booth or as part of the display, may not exceed a reasonable sound level, as determined solely by VAI Show Management. Furthermore, any use of enhanced sound systems (including, but not limited to, the use of live bands) requires the prior written consent of VAI Show Management. Exhibitor shall comply with the following to ensure the appropriate business atmosphere for VAI VERTICON 2027:

• Self-supported audio equipment must be directed inward, toward the Exhibitor’s exhibit space, as opposed to outwardly toward aisles or neighboring exhibits.
• Audio equipment must not violate the height restriction applicable to the Exhibitor’s booth.
• The sound level should not exceed 85 decibels, as determined by VAI Show Management. At any time, if sound levels are determined by VAI Show Management, in its sole discretion, to be excessive and/or distracting to other Exhibitors, or otherwise undesirable, VAI Show Management shall have the right to take any action it deems appropriate under the circumstances.
• Such actions may include, but are not limited to:
  • verbal and/or written violation warnings
  • requiring Exhibitor to reduce the sound or limit its duration
  • disconnecting the electrical service of the Exhibitor generating the sound.

23. Food and Beverage

Exhibitor shall not bring into the ACC any food, whether prepared or unprepared or beverages of any kind whatsoever, including but not limited to alcoholic beverages, without the prior written consent of VAI and the ACC. Exhibitor shall not sell or serve beverages or food from its booth space that competes in any way with the food and beverage service of the ACC, which shall have the sole authority to give approval for the service of food or beverage. Exhibitor shall solely be responsible for payment of fees/charges imposed by the ACC, or their designated provider, for distribution of food or beverages.

Aramark Sports & Entertainment Services (Catering Services) is the exclusive food and beverage service provider at ACC. Catering Services has a wide variety of menu and service options available. The distribution or sale of food and beverages from sources other than Catering Services is prohibited without the express written permission of Catering Services.

24. Property Left on Premises

Premises include the Center and all common areas of the Center, including the exterior, the entrance concourses, meeting room and exhibit hall concourses, loading docks, and marshalling facilities. VAI reserves the right to remove or have removed from the ACC all effects of Exhibitor remaining after March 18, 2027, and, at VAI’s sole discretion, to store, to dispose of, or have stored, these effects wherever VAI, GES, the ACC of the City determines.  VAI shall not be liable in any way to Exhibitor on account of the removal, storage, or destruction of any effects.  Exhibitor shall be solely responsible for any storage, delivery, removal, restoration, and disposal costs.

25. Outside Exhibits and Activities

Exhibitor agrees, subject to expulsion of its participation from VERTICON 2027, not to take advantage of the Show to exhibit products, or services, or to promote or otherwise exploit Exhibitor, its product(s) or product name(s) outside the premises of the ACC, or any of the hotels listed in the VERTICON housing block, during the period of VERTICON 2027.  Exhibitors shall not entertain visitors during VERTICON 2027 programs, including the Welcome Reception, or exhibit hours in a rented function room or facility, or otherwise entice attendees, exhibitors, guests, or visitors away from any VAI/VERTICON-sponsored activities.

26. Smoking and Vaping

The ACC is a non-smoking Facility which includes vaping. Smoking and vaping are not permitted in the courtyards between the exhibit halls, outside on ACC/North Katerlla Terrace balconies or east balconies located on the 2nd and 3rd levels.

27. Fire Regulations

Absolutely no storage is allowed in the electrical alleys located behind or between booths or behind drapes in back of booths. Literature for display or distribution shall be limited to a one-day supply. Reserve supplies of literature must be stored outside the facility. Combustible waste, such as broken crates, empty boxes, packing materials, etc., shall not be stored in the exhibit halls, meeting rooms, or exit areas.

GWCC Authority’s Safety and Fire Regulations, which will be available in the Exhibitor Services KitFirefighting and emergency equipment may not be hidden or obstructed, including fire extinguishers, strobes, fire hose cabinets, fire alarm pull stations, and standpipes. All emergency exits, hallways, sidewalks, ramps, driveways, public utility access points, and aisles must be kept clear and unobstructed. The doors, skylights, stairways, or openings that reflect or admit light into any place in the building, including hallways, fire hose cabinets, and housing lighting equipment must not be covered or obstructed. Fire lanes must be maintained at all times on the loading dock. Exhibitors should be aware that state, local, or municipal codes may impose requirements regarding the minimum or maximum fuel levels applicable to aircraft to be used in exhibits, and that these codes may vary by venue. While some codes require fuel tanks to be topped off, others require fuel tanks to be purged and capped. Exhibitors shall ascertain and comply with all applicable codes, rules and regulations of the state, locality, or municipality in which the event will take place.

28. Liability and Indemnification

(i)  exhibitor agrees to assume all risk and liabilitY and to hold harmless VAI,  GES, the state of california, the acc, the city of anaheim, and their officials, officers, directors, members, AFFILIATES, agents, SERVANTS, employees, representatives, contractors, subcontractors, and consultants of, from and against, any and all claims, demands, injury, defense costs, liabilitIES, judgments, loss, expenseS, or damages of any kind or nature arising out of or in conNection with:

(A) damage, FIRE DAMAGE, THEFT, DESTRUCTION, Or loss of any property belonging to OR IN THE POSSESSION OR CONTROL OF exhibitor AND its officials, officers, directors, members, AFFILIATES, agents, SERVANTS, employees, representatives, contractors, subcontractors, CONSULTANTS, patrons, guests, or invitees (THE “COVERED EXHIBITOR PARTIES”),

(B) ANY INJURY (INCLUDING BODILY INJURY OR DEATH) TO ANY OF THE COVERED EXHIBITOR PARTIES, AND/OR

(C) damage, FIRE DAMAGE, THEFT, DESTRUCTION, Or loss of any property belonging to VAI, GES, the state of california, the acc, the city of anaheim,

relating to, arising out of, caused by, occasioned by, or in connection with: (i) the Exhibitor’s participation in or presence at VAI VERTICON 2027, including but not limited to Exhibitor’s installation, removal, maintenance, occupancy or use at the ACC premises, or any part thereof; (ii) any act or omission of ANY OF the COVERED EXHIBITOR PARTIES, or (iii) EXHIBITOR’S breach of any of the terms or provisions of the VAI Rules & Regulations, including, but not limited to, all obligations incorporated by reference, including all policies, rules, and regulations of the acc and the city of anaheim.

Exhibitor is solely responsible for any and all damage to the ACC premises caused by ONE OR MORE OF THE COVERED EXHIBITOR PARTIES.

the foregoing section 27(i) shall not apply to the portion of liability attributable to the sole negligence OF VAI; HOWEVER, TO THE EXTENT VAI HAS ANY LIABILITY TO EXHIBITOR UNDER THIS AGREEMENT, SUCH LIABILITY SHALL NOT EXCEED THE TOTAL AMOUNT PAID BY EXHIBITOR IN EXHIBIT FEES TO VAI FOR VAI VERTICON 2027.

(ii)  The Exhibitor shall indemnify, defend (at VAI’s option), and hold harmless, VAI,  GES, the ACC, the City of Anaheim and their officials, officers, directors, members, affiliates, agents, employees, representatives, contractors, subcontractors, agents, or consultants (also referred to as “INDEMNIFIED PARTIES”) from and against any and all claims, lawsuits, judgments, demands, actions or causes of action, costs, penalties, liabilities, expenses, governmental charges or fines, fees (including attorneys’ fees), losses, or damages, of any kind or nature (including but not limited to property damage and bodily injury, including death or property loss or damage) relating to, arising out of, caused by, occasioned by, or in connection with (i) Exhibitor’s participation in or presence at VAI VERTICON 2027 and/or use of the ACC, including but not limited to Exhibitor’s installation, removal, maintenance, occupancy or use at the ACC’s premises, or any part thereof; (ii) any act or omission of the Exhibitor or any of its members, officials, officers, directors, affiliates, employees, agents, representatives, contractors, subcontractors, representatives, servants, assigns, patrons, guests, or invitees, or (iii) Exhibitor’s breach of any of the terms or provisions of these VAI Rules & Regulations or the documents referenced herein.

29. Insurance and Certificate of Insurance Requirements

Without limiting the rights to indemnification in paragraph 26, Exhibitor shall maintain, at Exhibitor’s expense, any and all necessary insurance coverages for Exhibitor and any other individual or entity, including contractors, Exhibitor retains for activities related to VAI VERTICON 2027, for the entire duration of VAI VERTICON 2027 (license period: March 9, 2027, through March 20, 2027 local time.)

At a minimum, Exhibitor’s insurance shall satisfy the following requirements:

(1) Airport/Premises Liability or General Liability Coverage with a minimum limit of three million U.S. dollars ($3,000,000).

(2) Fire Legal Liability with a minimum limit of one million U.S. Dollars ($1,000,000).

(3) Workers’ Compensation Insurance, in the limit set forth by Satutory Requirements.

(4) Employers’ Liability Insurance with limits of at least one million U.S. dollars ($1,000,000) for any one accident, one million U.S. dollars ($1,000,000) for disease each employee, and one million U.S. dollars ($1,000,000) disease limit.

All coverage specified above shall be on a primary and non-contributory basis; and each insurance policy shall be issued by a carrier authorized in the State of California and acceptable to VAI and the City of Anaheim.

Exhibitor shall provide VAI with certificates of insurance stating Exhibitor’s insurance is primary and non-contributory no later than February 16, 2027. 

All insurance certificates and endorsements must be in a form reasonably acceptable to VAI and should be emailed to insurance@verticalavi.org.

In the event of cancellation or non-renewal of insurance, Exhibitor shall provide VAI with at least thirty (30) days’ prior written notice, and ten (10) days’ prior written notice of cancellation if cancellation is for non-payment of premium.

Exhibitor is solely responsible for the safeguarding of all materials, equipment, and displays at all times.  Exhibitors are strongly encouraged to obtain Business Interruption and Property Damage Insurance covering theft and damage to property for the entire duration of VAI VERTICON 2027 (as referenced above) to include shipping to and from the Show, installation, move-in, show days, dismantle, and move-out.  Exhibitor acknowledges that VAI, The City of Anaheim, and GES do not and will not maintain insurance covering the Exhibitor’s property.

In addition to the minimum requirements listed above, Exhibitors displaying and/or operating aircraft in conjunction with VAI VERTICON 2027, whether flown to or trucked/trailered to the ACC, shall maintain additional insurance coverages for said aircraft as required by VAI and the City of Anaheim.  Complete details regarding aircraft operations, including insurance requirements, are outlined in VAI’s Exhibiting Aircraft & Flight Operations Guidelines/Pilot Safety Handbook.  VAI reserves the right to review and/or modify these insurance requirements at any time and as may be required by the City of Anaheim.

Certificate Holder
Vertical Aviation International
1920 Ballenger Avenue, 4th Floor
Alexandria, VA 22314.

30. Americans with Disabilities Act

Concerning the Americans with Disabilities Act (“ADA”), Exhibitor shall be responsible for and shall comply with non-permanent accessibility requirements for any activities of Exhibitor in Exhibitor’s assigned exhibit space, such as, but not limited to, auxiliary aids for the visually impaired, hearing impaired and mobility impaired. Exhibitor agrees to indemnify, defend (at VAI’s option) and hold harmless the INDEMNIFIED PARTIES from and against any and all claims, demands, costs, expenses, fees (including attorneys’ fees) or damages arising out of or in connection with an allegation that the programs or activities provided by Exhibitor pursuant to the Agreement violate the ADA.

31. Enforcement of Rules

VAI has full power of interpretation and enforcement of these rules. Exhibitors or their officials, officers, directors, affiliates, employees, agents, contractors, subcontractors, patrons, guests, invitees, or representatives who fail to comply with federal, state, and local laws or ordinances, or who fail to observe the terms and conditions of this Agreement, or who, at VAI’s sole discretion, conduct themselves in a manner inconsistent with the rights of other Exhibitors to display their products or services to attendees, or who act in an unprofessional manner or in a manner unfavorable to the image of VAI may be removed from the exhibit floor without refund or other appeal, and may be barred from future VAI trade shows and expositions. This includes persons, things, printed matter, or anything that might be objectionable to VAI. Additionally, VAI and the ACC retain the right to remove from the premises any and all disorderly officials, officers, directors, affiliates, employees, representatives, agents, guests, invitees, or patrons of Exhibitor and the right to eject any disorderly person or persons from the ACC or any of its facilities; in the event of the exercise of this authority, Exhibitor waives any and all claims for damages against VAI, GES, and the City of Anaheim on account thereof.

32. Default

Exhibitor’s material violation of the VAI Rules & Regulations shall be grounds for termination of Exhibitor’s right to the use of space allocated to it by VAI, forfeiture of all fees paid by Exhibitor for VAI VERTICON 2027, and such other remedies as may be appropriate. An Exhibitor whose right to the use of space has been terminated shall be required to vacate and remove its exhibit and all merchandise and business and personal property from VAI VERTICON 2027. An Exhibitor in violation of the VAI Rules & Regulations will be ineligible for VAI VERTICON 2028 Lotteries 1 and 2, and its placement on the Show floor will be subject to change in VAI’s sole discretion.  Any failure, delay or forbearance by VAI in insisting upon or enforcing any provision of the VAI Rules & Regulations shall not be construed as a waiver of, and shall not prejudice VAI’s right to enforce, such provision against any Exhibitor.

33. Jurisdiction & Governing Law

This agreement shall be deemed to have been entered into in the Commonwealth of Virginia, USA, whose body of laws shall at all times govern the interpretation and enforcement of this agreement without regard to principles of conflicts of law. Exhibitor and VAI agree that the United Nations Convention on Contracts for the International Sale of Goods shall not apply to these VAI Rules & Regulations. Any claim or suit between the parties under this agreement may only be brought in and decided by the state or federal courts in the Commonwealth of Virginia, and each party hereby waives any objection to each such venue and waives any claim that such claim or suit has been brought in an inconvenient forum. The parties consent to personal jurisdiction of such courts and waive any objection to such courts’ jurisdiction.  Each party shall bear its own attorney’s fees and costs.

34. Entire Agreement

The Application for Space and the remainder of the VAI Rules & Regulations, including any documents referenced herein or any attachments, constitute the entire agreement between the parties, and supersede all oral or written representations by either party or any person acting on behalf of both party, and all written agreements which may have been entered into between the parties. No modification or revision shall be of any force or effect, unless the same is in writing and approved by VAI.

35. Captions

The section headings contained herein are for reference purposes only and shall not in any way affect the meaning or interpretation of the VAI Rules & Regulations.

36. Severability

If any term, provision or covenant in the VAI Rules & Regulations is held to be invalid, void, or unenforceable, the remainder of the terms, provisions and covenants in the VAI Rules & Regulations shall remain in full force and effect and shall in no way be affected, impaired, or invalidated.

37. Assignment

The Exhibitor may not assign or transfer its space at VAI VERTICON 2027 or its rights under the VAI Rules & Regulations, in whole or in part, without prior written consent of VAI Show Management.

38. Force Majeure

VAI VERTICON 2027 may be postponed or cancelled due to an uncontrollable event, including but not limited to fire, flood, earthquake, hurricane, storm, drought, and other extreme catastrophes or weather conditions, strike, lockout, failure of or threat of failure of facilities, equipment, mechanical or utilities, national emergency, global health crisis, epidemic, riots, terrorism, threats of terrorism, war, material or labor restrictions by any governmental authority, unavoidable casualty, industrial action, acts of God, severe curtailment of national transportation that represents a clear and adverse effect on the ability of attendees to attend the event, governmental directive which would prohibit aircraft being flown into the City of Anaheim or onto the ACC’s premises, unavailability of the ACC’s premises, or any other circumstances or events beyond the control of VAI. If VAI VERTICON 2027 is cancelled for any reason set forth in this Section 36, VAI may return a portion of the Exhibitor’s display fee(s), but in no event shall the amount returned to Exhibitor exceed the total display fee(s) amount already paid by Exhibitor to VAI. Except as provided in this Section 36, VAI shall not, as a consequence of VAI VERTICON 2027 being postponed or cancelled, be responsible for any cost, damage, expenses, or loss of revenue that may be incurred by the Exhibitor.

39. No Waiver

No waiver or failure to exercise any right, option, or privilege under the terms of these VAI Rules & Regulations on any occasion shall be construed to be a waiver of any other right, option, or privilege on any other occasion.

40. Additional Provisions

Exhibitor shall use the ACC in a safe and orderly manner; and shall comply with all policies and directives governing the safe and orderly operation of the ACC, including but not limited to the requirements set forth by the City of Anaheim.

Exhibitor further acknowledges and agrees that the ACC may be used for other purposes, by other permittees during VERTICON 2027, and that Exhibitor shall not unreasonably interfere with any other permitted access or use.

Exhibitor shall not use fog, haze, smoke effect, pyrotechnic or similar devices or materials without prior written permission from VAI.

Exhibitor shall not cause or permit any nails or other things to be driven into any portion of the ACC, nor cause or permit any changes, alterations, repairs, painting or staining of any part of the premises or furnishing or the equipment thereof, nor do, nor permit to be done anything which will damage or change the finish or appearance of the ACC or the furnishings thereof by any act of Exhibitor or any of its officials, officers, directors, affiliates, employees, agents, guests, invitees, patrons, contractors, or subcontractors.

Exhibitor shall not bring to the Center any animals, other than guide, signal or service animals.

Exhibitor shall not cause or permit any glitter or adhesive backed decals to be used or distributed in any portion of the ACC.

Exhibitor shall not use helium balloons within the ACC without the prior approval of VAI Show Management.  If Exhibitor seeks and is given such approval, Exhibitor shall not cause or permit the distribution of any helium balloons, and it shall ensure that any such balloons are secured to a fixed object.  Metallic and Mylar balloons are prohibited at all times.

Exhibitor shall permit the ACC to provide all utility services and all electrical connections required for Exhibitor’s display. Exhibitor shall not connect into floor boxes, wall or column outlets, or any other electrical outlets.

Exhibitor shall not display nor permit its agents or permitted entrants to display any drug paraphernalia in the ACC or its premises.

Exhibitor shall not use unmanned aircraft inside the ACC without receiving prior approval from the ACC and VAI Show Management. Such use may be subject to additional insurance requirements and must comply with the ACC’s policy on Drones, as outlined in Policies, Rules and Regulations. Drones in any exterior areas are explicitly prohibited under the FAA restricted airspace regulation.

Exhibitor and its officials, officers, directors, affiliates, employees, agents, contractors, subcontractors, assign, representatives, patrons, guests, and invitees shall observe and comply with all applicable laws, statutes, ordinances, rules, resolutions, regulations and acts of the United States, State of California, and the City of Anaheim. The cost of Exhibitor’s compliance is the responsibility of Exhibitor. Exhibitor shall also be responsible for obtaining any and all permits or licenses required by laws, ordinances, or other rules or regulations for Exhibitor’s exhibit space(s).

Exhibitor shall not bring upon the premises any exhibit, equipment, or vehicle that, within the judgment of VAI Show Management or the ACC, would be, or might be, dangerous to persons or property or otherwise incompatible with the structure, systems, and furnishings of the premises, without prior written permission from VAI Show Management.  Hazardous chemicals and materials, including, but not limited to, pesticides, herbicides, poisons, flammable and combustible liquids, hazardous gases, and chemicals (including oxidizers) are prohibited inside the ACC.

Exhibitor shall not bring gasoline, kerosene, diesel fuel, combustible gases, other flammable liquids, or oil flashlights (permanently or temporarily) into the ACC at any time unless in accordance with the ACC Policies, Rules and Regulations.

Exhibitor is responsible for removal of hazardous waste and must comply with all applicable federal, state, and local regulations.  Hazardous waste includes materials that are ignitable, corrosive, reactive, toxic, or biohazards.  If materials are questionable, contact VAI Show Management.  Exhibitor shall reimburse VAI for any and all costs or applicable administrative expenses, including costs for analysis and testing, incurred or paid by or charged to VAI for the removal and disposal of hazardous waste left in, or about, the ACC.

All aircraft that are flown to the Center for display at VERTICON 2027 must arrive at the ACC with all fuel tanks less than full burn from the “Designated Staging Airport” to the ACC.  VAI reserves the right to check fuel quantity prior to arrival at the Center, and all filling caps and vent lines on external and internal tanks must be taped to create a vapor seal prior to arrival at the Center.  For aircraft that are “trucked or trailered” to the ACC, the aircraft must arrive with no fuel, and the fuel system must be purged prior to arrival.  Fueling and de-fueling are not permitted at the ACC.